online admission process

Salient Features of School Information System – Scholastic Records

Let’s look at the Salient Features – Scholastic Records provide. School Information System is an important part of any educational institute. Not all School Information Systems are the same. So here are the most important features that every School Information system must have.

1. Cloud based: System is hosted in secure cloud environment. This ensures scalability with growth in school (in terms of students or classes), as well as availability.

2. Web and Mobile friendly Interface: Rich responsive UI that respects all form factors – browser, tablets or mobile phones and it’s streamlined UI makes navigation and learning easy.

3. Authentication: Every user accessing the system will have to authenticate with pre-provisioned username and password.

4. Role Based Access Control: Users can perform only the actions as predefined for each role. Management can relax without worrying about unscrupulous and irresponsible handling of important data.

5. Self-Serve: Empower Institutions and related users (students and staff) with services that they can use at their pace and time. Some self-serve activities that can be performed are:

Institution Registration: Institutions can register easily any number of schools under their umbrella.
Online Applications: Students can apply for admissions online with any institution registered with the system. Students can choose which class they want to apply for, fill in all relevant information like last mark sheets, documents, personal information, etc.
Track Application Status: Students and staff can login into the system any time and track status of application.

6. Offer Management: Once a student makes it into merit list, student can be informed via SMS about admission offer. In addition, the staff can review applications, documents re-verification, fee collection, etc.

7. Taylor-Fit process to your needs: Customize multiple stages in the admission process workflow to meet different needs. Set admission eligibility criteria and seats for different courses, grades and institution.

8. Manage Seats and Quota: Configure system with number of seats available for each class/course. Also, configure government imposed quota restrictions for reservations and funding status.

9. Manage Classes, Courses, Fields: Configure which classes and courses does institution support. The courses can be further configured with field/branch, etc. The admission system can then be enabled for specific classes/courses/Fields.

10. Document Management:

Automatically generate list of documents required for admissions
Mark and keep track of which documents received from students
Optionally store soft copy of documents on server.

11. Audit: Changes in configuration are tracked by recording which user made the change and when. This is immensely helpful in enforcing accountability and maintaining transparency.

12. Merit Lists and Waiting List: Merit lists can be generated at a click of a button, along with waiting list. Standard algorithm for Maharashtra Board admissions available.

13. Powerful Reporting: Generate powerful reports with charts that provide insights on the number of prospective students applying for programs, seat allocation and utilization to make informed decisions.

Candidate Report
Download applications anytime in PDF
Generate admission merit lists in PDF
Generate admission waiting lists in PDF
Admitted student list for Education Officer

14. Analytics:

Chart demonstrating percentage secured by admitted students
Chart demonstrating percentage secured by all students who applied for admission

15. Geo-Redundant backups: All data is stored in multiple secure servers that are spread across geographical region. This immensely helps in recovering from natural disaster.

16. Notifications: Students receive SMS notifications on their cell phones every time application status changes.

If you are an education institute looking for the school information system to manage all the school or college activities, write us at info@pinnove.com to get Scholastic Records in your school or college.

Benefits of Using Online Admission Process: ‘Scholastic Records’

Online Admission brings better supremacy over the processes and its related functionality. Online Admissions provide support to the administration and admission pursuing candidates by providing them with a quick, transparent and easy way of keeping, managing records and use them for future reference and further operations.

No long queues to manage, no pre-and post-processing for orchestrating admission process. Let’s review a summary of benefits of such a system

Simple: Simplify processes by automating laborious work.
Scalable: Accept 10 admission forms or 10,000 admission forms, without having to worry.
Repeatable: Build once, use forever.
Reliable: Pre-canned algorithms run just the same way time and time again. No more fat-finger mistakes or manual errors.
Available: The system must be available at all times – day or night, weekday or weekend. Remove dependency on staff and clerks for mission critical activities.
Trustworthy: Untampered data in secure environment with sophisticated algorithms ensure trusted and clean output at all times.
Standardize: Standardize solution by aligning common pieces together, removing redundant steps in process and keeping ability to customize specific needs per school/class/course.
Secure: Nobody should be able to access and/or manipulate student data.
Privacy: Students and Parent perceive their data important and private. data is secure on server and needed only during verification. Thereafter, it can be locked and available only for administrators.
Accountable: changes to system configuration and data can be tracked to ensure accountability.
Distributed: Delegate work at right places and leverage across the system – having students fill up online form saves resources that school/college puts to enter data in excel or other systems. Make data available across the system – admissions, accounts, class rosters, etc.
Reporting: Attracting reporting capabilities to get better insights on quality and quantity of admissions that can be used for enhancements and improvements in institution.

Scholastic Records has been built keeping few things in mind, Imaging the ease when all applicants fill the applications online for standard X1, B.Sc. zoology, B. Com, etc. at the same time institution staff and management can easily monitor the process, generate merit lists at a click of a button and orchestrate admissions in a simple way.

For more information about how Scholastic Records can help you manage your online applications and simplify other related operations, visit the link: www.scholasticrecords.com

Manual System Vs Hassle Free Online Admission Process

Computers are not hard to find in administrative departments of today’s educational institutions. A lot of internal processes like fee collection, attendance, payroll, etc. have been automated. Obviously, this has helped the administrative staff immensely. However, there is still a very large population who are directly dealing with institutions, still with age old inefficient processes. The students and parent’s interaction with school’s processes is still rudimentary and paper based. One such area is admissions.

Admissions are still manual in most of the educational institutions. This goes from Kindergarten, all the way to several degree level courses. General admission process is:

Student/Parent buy prospectus from the school.
Student/Parent fill paper-based admission form.
Admission form submitted to school.
Administrative staff take over admission form – collect, organize and process.
Collect and verify related documents.
Shortlist students, invite them to accept admission.
Repeat the process until all seats are full.

The entire processes are laborious, inefficient, error prone and time consuming. long queues of students and parents under scorching sun is not uncommon. Students have to run from school to school, to submit forms in choice of their institution in time. A lot of resource are spent photocopying documents, printing forms, etc.

The cost incurred is not just for students but for institutions as well. Usually, admissions are time driven with a very short window. Schools has to have additional staff to help accept, review and organize documents. While students are queued up, staff also needs to be on the field, to manage queues and maintain order. Selection process is usually rushed and hence error prone. Add government regulations in admissions, the process becomes even more difficult. Being manual, it is hard to audit accountability and impose high standards. Needless to say, a perfect breeding ground for corruption as well.

Fortunately, the process is repeatable and pretty much standardized across institutions. Which means, automation can help here as well. it is high time for schools to adopt online admission processes. A typical online admission will be like following:

School publishes prospectus online.
Students review prospectus and make choices for subjects.
Student open online admission form from their home computer or mobile device, fill it up and submit the form.
Student takes pictures of relevant documents and upload them along with online form.
School can review all the forms along with documents at their office right away.
Smartness is built into Server to organize, sort, and verify information.
With a click of a button, online admission system run pre-configured algorithm to select students and order them in a prioritized list. Top students from this list can now be invited to join the school.
Invitation is sent via email/sms. A list is also published and printed on school premises.
Interested students visit the school with original documents. Verification is done, fee paid and Voila! Admissions done.

Some of the Education Institutes already follow the online admissions system, while most others are yet to set it up. A cloud based application doesn’t cost much but can make a huge impact on your admission process.